Identify your primary audience.

1) Make a forum post to the following questions: (around 300 words)

Imagine you have to deliver bad news to your project stakeholders (client, senior management, etc.). You must tell them that a project you are leading is going to miss a major deadline, setting the project back and likely increasing costs. In your post:

• Identify your primary audience.
• Select the approach you would use to share the news (direct/indirect).
• Explain which medium you would choose and how you decided on the medium.
• Outline ways you could lessen the impact of the bad news.

2) Make a comment to the following forum post (around150 words);

The representative of the client and senior management at the company are among the important project stakeholders who make up my main audience.

To get my point across, I would be direct. It is appropriate to take a direct approach since the information must be communicated clearly and succinctly so that all parties involved comprehend what is happening and why. Furthermore, it makes sense to convey the idea simply in this instance because the audience is obvious, preventing any potential misconceptions. Before breaking the bad news, I would probably take an indirect approach and highlight the project’s advancements or triumphs.

A conference call, in this case, would be a wonderful way to deliver terrible news because it can provide a personal touch that an email or memo cannot. It would, in my opinion, be the best method to break the awful news. Additionally, it gives the stakeholders a way to ask any follow-up questions that may come up and receive prompt responses, something they would not be able to do if the message was sent via email or letter.

I would start by going into great detail about what happened, including what unforeseen events caused the project to be delayed and why the team was unable to anticipate such barriers, so order to lessen the effect of the bad news. I would then go into more detail about the steps being taken to address the situation toward the end of the email, including how the updated project schedule looks, what the new projected delivery dates are, and what the most important next steps and deliverables are in light of these particular circumstances.

2) Make a comment to the following forum post (around150 words);

The top management of the organization, the clients for whom the project was conducted, and other parties with a direct stake in the project are my primary audience.

I would use direct approach to tell stakeholders of the undesirable information pertaining to delay in the project. Direct communication with the stakeholders will help to communicate the reason of the delay precisely and comprehend their reaction and responses. It will help in avoiding misunderstandings.

A video conference or in-person meeting would be the best medium in this scenario, as it will allow a two-way dialogue to ensure everyone has a chance to share their thoughts and potential solution. This approach is beneficial as it will allow the stakeholders to have more control and confidence instead of just hearing the bad news. Following the meeting I would also write an email with detailed summary of what was discussed in the meeting, so everyone has it in writing in case if they need to refer back to any information.

In order to lessen the impact of the bad news, I would provide a thorough explanation of why the project was delayed and how the team failed to foresee potential obstacles, as well as the team’s current efforts to deliver the product to the stakeholder as quickly as possible.