Your team is required to submit a final tender proposal by the above deadline through

Your team is required to submit a final tender proposal by the above deadline through Stream as well
as handed‐in 1 bound hardcopy. The final proposal should be prepared in a professional manner in
MS Word, converted into a PDF document and printed out in A3 paper sheets (landscape orientation).
Any diagrams, charts, tables and other elements developed with other software should be included
along the proposal text or as appendices. Do not submit multiple documents. Only one proposal
document (in PDF format) should be submitted for marking.
The format of the proposal is down to your own style of writing; however, the proposal should provide
discussion and analysis of the following components:
1. Company Profile (3000 words) (10 marks): The hypothetical company profile including some
historical and financial background and the detail of the key personnel that are proposed to
be allocated to the project including their role(s) in the performance of the contract. An
organisational structure of your project team indicating the position and role of your
nominated key personnel. An implemented management plan should also be included in
delivering the job (supported by minutes of meetings from week 2 to week 10 in the appendix).
2. Method Statement (4000 words) (10 marks): To produce a detailed construction
methodology required to deliver this project that will include the main structure, soft and hard
landscaping. Use your imagination to note further assumptions regarding the build. Identify
key activities. This must demonstrate a full understanding and intimate knowledge of the
scope of works to be carried out including resources, such as but not limited to materials,
labour, specialised plant and equipment, quality, and regulatory compliance requirements.
3. Construction Programme & Schedule (3000 words, excluding Gantt Chart items or activities
on Schedule) (10 marks): To identify, explain and develop a well itemised program that
includes all the construction activities from site establishment to practical completion. All
trades, resources and their milestones should be clearly identified within your construction
programme – Gantt Chart (up to 100 activities). The programme should demonstrate a robust
understanding of the key relationships within the works, the key successors, and predecessors
as well as the critical path and milestones. Describe in detail all your identified items. All the
activities needed to deliver the project must be broken down by trade, be coordinated with a
methodology and estimated duration based on the available resources. The final programme
should be included as an appendix to your report. Ensure that your template used for your
programme is clear and includes all the identified items.
4. Site Plan (3000 words, excluding text on site plan drawings) (10 marks): To develop a detailed
plan of the site layout and arrangement as this will play an important role in the selection of
resources and methods to perform the works. This visual representation will allow the
construction manager to direct all of the activities needed to get the project built. A plan will
be required to be drawn, clearly showing the site office and associated buildings as temporary
facilities. As part of your thought process, think about other challenges faced by the
construction manager in organising the job site to make it both efficient and safe. The
construction manager must have a strategy for directing and organising all of the materials,
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labour, equipment, and plant that will be congregating on the site on a daily basis and moving
in and out of the construction area throughout the duration of the project. Every aspect of
getting the job done must be considered when trying to prepare the site for construction
operations. Decisions about where to place everything from the portable toilets to rubbish
disposal areas and containers can make a big difference on how smoothly a job runs. In
addition to laying out the most efficient placement of the site office and portable facilities
mentioned above, the site logistics plan should also consider a number of other factors, such
as the following: staged hand over areas with dates, site security; access in and out; temporary
works and protection of existing services, parking; traffic control; pedestrian safety; crane
location; laydown areas; job site security; temporary service connections. The site layout and
arrangement should include detailed drawings and be included in your final proposal,
accompanied by an explanation. Use colours to highlight the above items to make the plan
visually clear. Include a legend and scale.
5. Tender Pricing (40 marks): A structured pricing response utilising the Bills of Quantities (BOQ)
/ Quantity Take-off (to be prepared by each team) and incorporating Costing (schedule of cost
rates). At this stage of tender, the BOQ and detailed costing are requested for Building C and
its underground carpark (see BOQ scope drawing). The response should:
a. Accurately reflect the quantity and rate of work for each identified item through a
BOQ.
b. Rate breakdowns that reflect the connection between the resource requirements and
rates to the construction methodology and project programme. If the rate were
developed include the rate breakdowns.
c. Identify amount of contingency that reflects the level of risk for the Contractor
(identification, impact and likelihood followed by mitigation strategy to reduce
impacts if successfully implemented), and
d. Use a market reflecting markup considering the profit, site, and office overheads.
6. Cash Flow (10 marks):
Construction Management members: Very few projects have a complete “pile of cash”
available for the project at the beginning of the project. Funds are made available from other
sources as and when needed. In instances where the projects funds are made available from
revenues, either partially or fully, then some of these funds still have to be earned as the
project progress. Should the project spend money faster than was budgeted, then cash flow
problems will arise. The cash deficit on the project must be made up from the contractor’s
working capital, or money must be borrowed to provide the necessary operating funds. It is
the responsibility of the project manager to determine the cash flow of the project and to
make regular revisions to it as the job regresses.
Quantity Surveying members: The proposed designs must be analysed by means of financial
feasibility studies applicable to a commercial project. Appropriate cost analysis of the design
proposals will be required that may include aspects such as design efficiency, first year return,
return on investment (10 years +), life cycle costing and risk analysis.
7. Risk Assessment (2000 words, including Risk Register/Matrix) (5 marks): Identify the
project’s risks and develop a suitable project risk management plan accordingly. The risk
management plan should be included in your final proposal and accompanied by an
explanation. This can be accompanied by a risk register and/or matrix. As background, every
project has an element of uniqueness and that implies uncertainty. Risk may have positive or
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negative outcomes; therefore, one should be aware of the fact that certain risks in projects
must be accepted, reduced, or transferred. The ultimate goal of project risk management is
to improve project performance, to supply the correct deliverables on time and within budget.
Risks in projects should be managed in a professional way to limit a company’s exposure to
financial losses.
8. Additional Factors (2000 words) (5 marks): Innovation, socio-economic, political, legal and
marketing feasibility should be considered.
9. Contribution breakdown: A table showing the contribution from each team member to each
above-mentioned component.
10. Appendices: Weekly meeting minutes, peer-to-peer assessment forms from all the team
members, etc.